This draft includes two segments:
1. 🔹 Privacy Policy for Dealers / Distributors
2. 🔹 Privacy Policy for Employees / Staff
Each section is detailed, legally structured, and written in professional yet understandable language, ready for your website or internal documentation.
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⚙️ PRIVACY POLICY – SKY EV (or Your Brand Name)
Last Updated: [Insert Date]
At Sky EV Private Limited, we value your trust and are committed to protecting the privacy and confidentiality of all stakeholders — including dealers, distributors, employees, and business associates.
This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information shared with us in the course of business operations.
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🔹 SECTION 1: PRIVACY POLICY FOR DEALERS / DISTRIBUTORS
1. Purpose
This policy governs the collection, use, and protection of data shared by Dealers, Distributors, Sub-dealers, and Channel Partners associated with Sky EV for business, communication, and operational purposes.
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2. Information We Collect
We may collect the following details:
Dealer name, business registration details, GST/PAN number
Official contact information (address, phone number, email ID)
Bank account details (for payments and commissions)
Sales data, order history, and performance metrics
Location and territory details
Communication records (emails, calls, WhatsApp, etc.)
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3. How We Use Dealer Data
Dealer information is collected and used for:
Verifying dealer identity and eligibility
Processing dealership registration and agreements
Managing payments, commissions, and incentives
Communication about products, offers, and updates
Internal analytics and performance tracking
Legal compliance, audits, and reporting
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4. Data Sharing & Disclosure
Your information may be shared only with:
Internal departments (Sales, Finance, HR, Legal)
Government/regulatory authorities (if required by law)
Third-party service providers (CRM, logistics, or IT support) under strict confidentiality agreements
Sky EV does not sell or rent any dealer information to outside organizations.
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5. Data Security
We employ secure servers, encryption, and restricted access controls to ensure all business data remains confidential and protected from unauthorized access or misuse.
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6. Data Retention
Dealer data will be retained only as long as it is necessary for:
The term of dealership agreement
Legal or regulatory compliance
Dispute resolution and record-keeping
After the retention period, data will be securely deleted or anonymized.
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7. Dealer Rights
Dealers have the right to:
Request a copy of their personal/business information
Request correction or deletion of data
Withdraw consent for non-essential communication
All requests can be emailed to: privacy@skyev.in
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🔹 SECTION 2: PRIVACY POLICY FOR EMPLOYEES / STAFF
1. Purpose
This section governs how Sky EV collects and manages the personal data of employees, interns, and contractual staff in compliance with applicable data protection laws.
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2. Information We Collect
We may collect:
Personal details (name, DOB, address, phone number, email ID)
Employment records (designation, department, employee code)
Educational and professional documents (certificates, ID proofs)
Banking details (salary and reimbursement purposes)
Emergency contact information
Attendance, leave, and performance data
CCTV recordings and access logs (for office security)
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3. Purpose of Data Collection
Employee data is used for:
Recruitment, onboarding, and HR management
Payroll processing and statutory compliance (EPF, ESIC, TDS)
Performance evaluation and appraisal management
IT system access and workplace security
Internal communication and organizational announcements
Legal and audit purposes
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4. Data Confidentiality
All employee data is confidential and accessible only to:
HR and management
Payroll/accounting team
Authorized legal or compliance officers
Employees are required to maintain the same level of confidentiality regarding company data, business operations, and client/dealer information.
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5. Data Sharing
Employee data may be shared with:
Government agencies (for compliance or background verification)
Financial institutions (for salary transfer)
Insurance or health benefit providers
Auditors or consultants (under strict NDA)
No employee data will be sold or disclosed without consent.
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6. Data Security
Sky EV ensures:
Encrypted storage of personal records
Role-based access controls
Periodic system audits and security updates
Confidential shredding of physical records
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7. Employee Rights
Employees have the right to:
Access their stored information
Request corrections or updates
Withdraw consent for data processing (where applicable)
Requests can be made via HR or emailed to privacy@skyev.in.
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8. Policy Violation
Any employee found violating data privacy, leaking confidential information, or misusing company data will face disciplinary action, including termination or legal proceedings as per company policy.
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⚡ GENERAL CLAUSES
Sky EV reserves the right to amend or update this Privacy Policy at any time.
Updated versions will be notified through internal communication or the company website.
Continued engagement with the company implies acceptance of these terms.
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📩 Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy, please contact:
Email: privacy@skyev.in
Sky EV Pvt. Ltd.